Departmental email


A departmental email is a University staff member-owned account that is forwarded to a departmental server.

Service Category

A University staff member who works for a department that requires them to read their email in their own domain may forward their email to their departmental server.

Compliance Information

The Departmental email cannot be used to store either Payment Card Information or Protected Health Information.

University Policies


  • If a University faculty or staff members handles sensitive information, such as student information, patient information, human resource information or grant data, they must not forward these communications to a non-University service, but they may forward it to a departmental service. For more information about the University’s policy on the treatment of confidential information, see section U601 of the Personnel Policy (
Additional Resources

The University of Chicago – Answers: ( - links to an informational page on University e-mail options.