Student Education Records

Description

The Family Educational Rights and Privacy Act (FERPA) is a Federal law which deals with student education records and the privacy surrounding them. This is only subject to educational institutions which receive funding from programs under the U.S. Department of Education. Once a student is 18, he/she is allowed all rights under FERPA which were formerly given to the parent.

Student education records contain information directly related to a specific student and are maintained by the individual institution. This can include GPA and course history.

All directory information, including honors received and years of attendance, can be released without the student’s consent as long as the student has not requested a FERPA block.

For students less than 18 years of age, the U.S. Department of Education states:
If a student is attending a postsecondary institution - at any age - the rights under FERPA have transferred to the student. However, in a situation where a student is enrolled in both a high school and a postsecondary institution, the two schools may exchange information on that student. If the student is under 18, the parents still retain the rights under FERPA at the high school and may inspect and review any records sent by the postsecondary institution to the high school.

 

Data Classification

Restricted

Examples
  • Grades
  • GPA
  • Course History
  • Birthdate
  • Family Information
University Policies
Laws and Regulations

• FERPA, U.S. Department of Education (http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html ):provides an overview of the Family Educational Rights and Privacy Act and explains various conditions under which FERPA information can be released without student consent

Additional Resources

• University of Chicago Registrar’s Office (https://registrar.uchicago.edu/page/ferpa-student-educational-records-directory-information ):provides a brief summary of FERPA including what areas are covered and some commonly asked questions about student records

• Social and Behavioral Sciences Institutional Review Board- University of Chicago (https://sbsirb.uchicago.edu/page/research-schools-and-education-records ):elaborates on some of the protective requirements in place for the release of information protected under FERPA to ensure that student information is being used correctly

• U.S. Department of of Education FERPA web pages: